Senior Coordinator, Awards
Summary
The Senior Coordinator is a member of the Award Management team responsible for supporting a portfolio of low-risk awards. You will support donor compliance and successful implementation of low risk awards, and will support the Awards Managers in meeting award management targets and metrics for an assigned portfolio of awards. You will support the effective flow of information and resources to Save the Children International via our Award Management and Financial systems, and will facilitate communication, serving as a liaison between business teams, fundraisers and finance staff as well as Country Office stakeholders, flagging any variations in program implementation against established workplans and supporting and monitoring the health of a portfolio of awards
What You’ll Be Doing (Essential Duties)
Award Management (60%)
- Efficiently support a portfolio of low-risk awards in accordance with Save the Children donor guidelines.
- Support communications on assigned awards with Country Offices and internal stakeholders.
- Assist Senior Specialist and Specialist in monitoring award implementation.
- Assist in start-up efforts as applicable (meeting coordination, note taking, etc.).
- Assist in the completion of the award closeout process with administrative tasks including document review and record retention.
- Support colleagues with tasks and follow up related to risk management on awards.
Support New Business Development (10%)
- Support the department's new business priorities and pipeline.
- Support the concept note or proposal development process by sharing templates, updating calendars and gathering supporting documentation.
- Support the internal approval process for concept notes and proposals within SC’s Award Management System for low-risk awards.
Budget and Financial Management (20%)
- Assist in tracking and monitoring project budget versus actual expenditures.
- Support Specialists with the development of programs' annual workplan budgets.
- Support the budget planning process.
- Support transaction reviews and processing of expense reports and invoices.
- Facilitate communication and ensure timely, accurate reporting to donors.
Knowledge Management (10%)
- Support the unit to maintain knowledge management systems, ensuring award files are kept up to date in a consistent manner for backstopping and/or handover situations.
- Participate in developing best practices, sharing resources, and ongoing trainings in conjunction with program staff.
Required Qualifications
- Minimum of a High School diploma or equivalent, plus at least 3 years of relevant experience
- Professional proficiency in MS Office Suite
- Professional proficiency in spoken and written English
- Proven ability to communicate and collaborate with individuals and teams at all levels
- Demonstrated commitment to fostering an environment of diversity, inclusion, and belonging
Preferred Qualifications
- Experience in budget management and financial analysis
- Experience with web based financial and award management systems
- Knowledge of USG rules and regulations
- Experience in project management
- Experience working in INGO environment with USG funded projects
- Experience coordinating processes with large stakeholder groups
- Intermediate excel skills
- Attention to detail, ability to manage and complete tasks
- Fluency in Spanish, French or Arabic
Why you should join the Save the Children Team…
Save the Children US offers outstanding benefits that include health, dental, vision and life insurances, pet insurance, short-term and long-term disability coverage, an Employee Assistance Program, 403(b), generous vacation, personal sick leave, family leave, parental/adoption leave, commuter benefits, dress for your day, and much more.
Click here to learn more about how Save the Children US will invest in YOU!
About Save the Children
Save the Children believes every child deserves a future. In the United States and around the world, we give children a healthy start in life, the opportunity to learn and protection from harm. We do whatever it takes for children – every day and in times of crisis – transforming their lives and the future we share.
Our work for children and their families requires that we commit—at every opportunity—to work together to identify and dismantle persistent systemic and structural racism, inequality, and any other forms of discrimination in this country and beyond. As an anti-racist organization, Save the Children will not tolerate discrimination in any form—in our employment practices, amongst our staff, in our leadership or toward the people we serve. We stand in solidarity with all people to fight for equal rights, justice, inclusion, and belonging.
We provide equal employment opportunities (EEO) to all employees and qualified applicants for employment without regard to race, color, religion, gender, gender identity or expression, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Save the Children complies with all applicable laws.
Save the Children is committed to conducting its programs and operations in a manner that is safe for the children it serves and helping protect the children with whom we are in contact. All Save the Children representatives are explicitly prohibited from engaging in any activity that may result in any kind of child abuse. In addition, it is Save the Children’s policy to create and proactively maintain an environment that aims to prevent and deter any actions and omissions, whether deliberate or inadvertent, that place children at the risk of any kind of child abuse. All our representatives are expected to conduct themselves in a manner consistent with this commitment and obligation.
Save the Children is committed to minimizing safety and security risks for our valued employees, ensuring all are given training, support and information to reduce their risk exposure while maximizing the impact of our programs for children and families. Our shared duty, both agency and individual, is to seek and maintain safe working conditions for all.